Having a large number of customers, companies, and employees, Grypas faced challenges in managing everything manually. The lack of automated systems resulted in difficulties tracking attendance, timesheets, and customer management across different companies. Inflack Australia provided an AI-powered HRIS solution featuring face recognition attendance, real-time timesheets, and automated payroll integration. This system enabled instant employee registration and seamless tracking of working hours across all sister companies. Centralized management streamlined operations, reducing complexities, and empowered Grypas to efficiently oversee its workforce and customer relationships, driving business growth.

Detail Case Study: Grypas HRIS – Transforming Workforce Management with AI-powered Solutions

Client Overview

Grypas is a growing business group with multiple companies, a large customer base, and an extensive workforce. As their operations expanded, managing employees and maintaining efficiency across sister companies became increasingly challenging. Their reliance on manual processes created bottlenecks in employee attendance tracking, timesheet management, and payroll processing, limiting their operational efficiency and hindering business growth.

Challenges

Managing employees manually across several companies and customer networks resulted in multiple challenges:

  • Lack of Accurate Attendance Tracking: Employee attendance was tracked manually, making it difficult to ensure punctuality and transparency across teams.
  • Timesheet and Payroll Issues: The absence of a digital timesheet delayed payroll processing and introduced inconsistencies.
  • Customer and Workforce Oversight: Supervising different companies, employees, and customers simultaneously became overwhelming without a centralized system.
  • Operational Complexity: Multiple sister companies, each with different processes, added administrative burdens, reducing productivity.

Our Solution

To address these challenges, Inflack Australia developed and implemented a comprehensive HRIS solution tailored for Grypas. Key features of the solution include:

  • AI-Powered Face Recognition Attendance System: Each sister company was equipped with an attendance system using AI to recognize employees’ faces, ensuring fast and accurate check-ins and check-outs.
  • Real-Time Timesheets Integrated with Payroll: Our system generated real-time timesheets that connected seamlessly with payroll, allowing employees to receive accurate and timely payments.
  • Instant Employee Registration and Data Management: New employees were registered instantly within the system, enabling swift onboarding across different companies.
  • Centralized Workforce Management: A single platform to manage employee data, track work hours, and oversee all sister companies without manual intervention.
  • API Integration for Enhanced Functionality: The system was integrated with external APIs, facilitating smooth data exchange between timesheets, payroll, and attendance modules.

Results

The AI-powered HRIS solution delivered tangible improvements for Grypas:

  • Improved Workforce Efficiency: Employee attendance tracking became automated and precise, ensuring smooth operations across all sister companies.
  • Faster Payroll Processing: Real-time timesheets eliminated delays, ensuring employees were paid accurately and on time.
  • Centralized Operations: Grypas achieved seamless oversight of its workforce and customers through a single, integrated platform.
  • Reduced Administrative Work: Automated processes reduced manual effort, enabling HR and management teams to focus on strategic tasks.